Concurrent Enrollment

Important Information for Summer 2020:

The Concurrent Enrollment program does not run during the summer quarter. If you are interested in enrolling in the summer, please reach out to UCSD's Summer Session program.

What is Concurrent Enrollment?

Concurrent Enrollment is a program offered by UC San Diego Extension that allows anyone who is not a matriculated UC San Diego student to enroll in UC San Diego courses during the fall, winter and spring quarters.

You are not able to earn a degree through the Concurrent Enrollment program. Students often use concurrent enrollment to complete prerequisites before attending graduate school, law school, medical school, etc. We also have high school students who are taking courses beyond what is offered at their schools and visiting students who will be transferring course credit to their home institution to complete degree programs.

Concurrent Enrollment Eligibility

Concurrent enrollment is open to anyone who has not been dismissed, disqualified or suspended from the University of California, or has withdrawn from a UC while on academic or disciplinary probation.

New students must complete the Concurrent Enrollment Eligibility Application prior to enrolling for their first quarter. The application simply determines if you are eligible to participate in the Concurrent Enrollment Program. Once you complete the application, you will receive instructions and login information for your next step.

If you are currently attending high school, consult your high school principal or counselor to obtain written approval, which must accompany your add form. The approval must be signed by a school official on school letterhead. See Registration Policies and Procedures for more information on middle and high school students enrolling at UC San Diego Extension.

If you were dismissed, disqualified or suspended from the University of California, have withdrawn from a UC while on academic or disciplinary probation or currently have a pending student conduct case, you may not be eligible to participate in concurrent enrollment.

If you were academically disqualified from UC San Diego, you may be eligible for the UC San Diego College Readmission Concurrent Enrollment program. You should contact your UC San Diego academic advising office for more information.

Non-immigrant International Students

If you are a non-immigrant international student and you would like to enroll in a full-time study program of university credit-bearing classes, visit University and Professional Studies (UPS) or contact ipinfo@ucsd.edu for details.

The UPS program is for non-immigrant international students who wish to take a full-time load of university and university extension credit-bearing courses. If you are unsure of whether or not you need to be enrolled into a full-time program to maintain the requirements of your visa, please contact our Immigration Advisor, Olga Piro, at ipimmigration@ucsd.edu.

 

Enrollment Process

UC San Diego Extension will not review transcripts, academic pre-requisites, credentials, etc. as part of the enrollment process. Extension does not review your academic preparedness to enroll in individual courses; that is the domain of the academic departments and professors at UC San Diego.

Read every step below carefully. Pay careful attention to deadlines (e.g. drop, refund, withdraw, etc.) and policies as exceptions will not be made.

If you are planning on enrolling in a course, you should be attending that course until you have approval to enroll. Attend lectures, discussion sections, do homework and exams as if you are an enrolled student. If you don’t participate in the course until you get approval to enroll, you may find yourself too far behind to be able to pass the course.
 

Step 1: New students ONLY: Eligibility Application

This application will simply determine if you are eligible to participate in the Concurrent Enrollment Program. UC San Diego Extension will not review academic pre-requisites, transcripts, credentials, etc.

**IMPORTANT: Upon approval you will be given instructions on how to add online resources (TritonEd, Canvas etc.) Concurrent students can fully participate and access all online resources on the first day of the quarter. Once approved online resources should be added immediatley.

To complete the application, you will need a UC San Diego Extension student account. If you don’t already have one, create one here. Once your account is created, take note of your student ID number (PID). You will need it for the application.

Step 2: New students ONLY: Academic Integrity Tutorial

All new students are required to complete UC San Diego’s Academic Integrity Tutorial to participate in the Concurrent Enrollment program. This tutorial must be completed BEFORE you enroll in your Concurrent Enrollment courses. The tutorial only needs to be completed once; you do not need to complete it every quarter you participate in the Concurrent Enrollment program.

The tutorial will take approximately 45 minutes to complete. You can, and should, begin the process of getting approval to enroll and start attending class even if you haven’t completed the tutorial or enrolled yet.

New students: Once you complete the eligibility application, you will receive log in credentials and instructions for the Academic Integrity Tutorial via email.

If you are a returning student and don't have an AX account, or don't remember yours, contact the Concurrent Enrollment Coordinator by email at concurrent@ucsd.edu. If you need help resetting your password, visit the ITS Service Desk in the Applied Physics & Mathematics building, Room 1313. Their contact information and hours are available here.

Step 3: Review deadlines.

Review the concurrent enrollment deadlines below for specific dates. You can also find the deadlines in the Concurrent Enrollment Process document under Helpful Documents and Links.

Make sure to note that while the enrollment deadline is the Friday of week 5, the refund deadline is the Friday of week 4. This means if you add a course in week 5, you will not be able to drop it for a refund.

The enrollment period for concurrent enrollment is only open during fall, winter and spring quarters ONLY. For summer quarter enrollments, please contact the UC San Diego Summer Session Office at (858) 534-5258 or summer@ucsd.edu.

Step 4: Choose the courses you would like to take.

Browse courses using the “Schedule of Classes” found on TritonLink.

If any of the courses request access to ACMS resources (like TritonEd or podcasts), you are able to access those at any time with your AX Account. You DO NOT need to be enrolled before accessing TritonEd, or any other ACMS resources. For more information, see AX Accounts below.

Step 5: Complete a Concurrent Enrollment Add Form.

For Spring 2020 all Concurrent Enrollment add forms will be available via DocuSign. If you are an international student going through our UPS program, please contact ups-program@ucsd.edu to obtain the link for their e-add card.

                                                     Concurrent Enrollment E-add Card

 
Step 6: Obtain the appropriate approvals to enroll.

Each department has specific approvals required to enroll in their courses. See requirements below. For a list of department locations, see the Concurrent Enrollment department approvers document under Helpful Documents and Links.
 

Department E-Approval AND Instructor E-Signatures
Anthropology	Envir. Systems (Upper Div.)	Political Science (Graduate)
Bioengineering	FPM/FPMU/FPMH	Psychology
Biology	Global Health Program	School Of Global Policy & Strategy
Comp. Science & Eng. (CSE)*	History	SIO (Upper Div. & Graduate)
Data Science*	Human Development Program	Sociology
Earth Science	Japanese Studies	Structural Engineering
Economics (Graduate)	Mathematics	Theatre & Dance (Undergrad)
Education Studies	Music	Visual Arts
Environmental Studies

Step 7: Upon final approval - Complete payment in full

Once you have been emailed the final approval letter from UCSD Extension you will be provided a 6 digit section ID to pay online. You can also call Student Services at (858) 534-3400 to pay over the phone. For instructions on how to pay when you receive your 6 digit section ID click here.

All Concurrent add forms and payment in full must be submitted by the Friday of week five, no exceptions.

Tuition and Fees

Full payment of all fees is required at the time of registration. Fees for Concurrent Enrollment courses are assessed per unit at the rate of UC San Diego Summer Session tuition from the previous summer. All fees are subject to change without notice.

Price per unit	Type of student
$281	Current UC undergraduates ONLY (those paying fees at a UC campus while enrolled through the Concurrent Enrollment program)
$351	All other visiting students (e.g. current UC graduate students, UCSD alumni, high school students, UCSD staff, general public, etc.)

In addition to tuition, you may be charged ACMS resource and/or lab fees.

ACMS Resource Fee:  Due to Spring 2020 courses being held online from March 30th - May 10th a fee of $50 fee per quarter will be assessed for all students to have access to ACMS resources (e.g., TritonEd, podcasts, on-campus computer labs, etc.). This fee is only charged one time per quarter, even if you are enrolled in multiple courses that require ACMS access.

Lab Fees: a fee of $75.00 will be assessed for each course that requires lab fees according to UC San Diego Academic Department Policy. Labs are still scheduled to meet in-person until further notice.

The Concurrent Enrollment program does not offer any discounts, and most Concurrent Enrollments do not qualify for financial assistance.

AX Accounts

Your AX account will be used to access the Academic Integrity tutorial and can be used to access ACMS resources, like podcasts or TritonEd, if your course requests them. If you don’t know if your course has requested ACMS resources, check Educational Technology Services’ website here. The list is updated quarterly, and should be updated at the start of each new quarter.

If your course requests ACMS resources, add the allocation to your AX account here. You can find step-by-step instructions in the Concurrent Enrollment Process document under Helpful Documents and Links. Please note: if you add an allocation for a course you end up not enrolling in or dropping, you must also drop the ACMS resource allocation.

IMPORTANT: You do not need to enroll in and pay for your concurrent enrollment course before accessing ACMS resources. You should access ACMS resources as soon as the course begins to ensure you don’t fall behind.

If you are a former UC San Diego student, you will not be able to use your old AD or SSO account. You will need to request an AX account through UCSD Extension.

For troubleshooting and technical help, contact the ITS Service Desk at servicedesk@ucsd.edu or (858) 246-4357.
 

Policies

Concurrent Enrollment students are part of the UC San Diego community and are expected to follow University and UC-wide policies, including the Student Conduct Code and UCSD Policy on Integrity of Scholarship.

Concurrent students earn full academic credit and participate in courses just like matriculated UC San Diego students, and are subject to the same conditions, requirements, and standards. Extension's standard drop, refund and petition policies do not apply to students in the Concurrent Enrollment program because those students are held to campus policies and guidelines.

Unless enrolling on a non-credit basis, students may take courses either for a letter grade or pass/no pass grade (pass is a C- or better). Satisfactory/Unsatisfactory grading is intended for use for graduate level classes only.

Concurrent students may take up to 18 units per quarter. Additional units may be obtained by petition.

Course Restrictions

Individual study classes numbered 197, 198, 199, 298, 299 or seminars require special approval. Students must obtain an instructor's signature and departmental stamp on the concurrent enrollment registration card and department petition form.

Helpful Documents and Links

Department approvers document
Academic Integrity Tutorial
UC San Diego's Schedule of Classes
Concurrent Enrollment E-add Form
Concurrent Enrollment Process (includes instructions for Academic Integrity Tutorial and AX accounts, current deadlines, instructor signature and department stamp requirements, and UC San Diego's academic department office locations.)

Dropping/Withdrawing from Courses

You must submit all drop or withdrawal requests in writing. You can do so in person at the Extension Student Services office or by sending an email to concurrent@ucsd.edu. The email should contain your name, student ID number (U## - ## - ####), and course number and name (i.e. BILD 2 – Multicellular Life).

See the Concurrent Enrollment Deadlines for exact deadline dates.

Extension's standard drop, refund and petition policies do not apply to students in the Concurrent Enrollment program because Concurrent Enrollment students are held to campus policies and guidlines.

Refunds

Refunds, minus a $25.00 processing fee per course, will be granted if you submit a drop request in writing prior to the refund deadline. AX account and lab fees are non-refundable. Drop requests must be submitted in writing either in person or via email to concurrent@ucsd.edu.

See the Concurrent Enrollment Deadlines for exact dates.

Refunds will not be given for courses dropped after the refund deadline.

Extension's standard drop, refund and petition policies do not apply to students in the Concurrent Enrollment program because Concurrent Enrollment students are held to campus policies and guidlines.

Services for Students with Disabilities

UC San Diego Extension strives to provide equal access and an exceptional learning environment for all students. Our Student Services office provides support services and reasonable accommodations for students with disability-related needs.

You must submit your request for accommodations and appropriate documentation at least 15 business days before your course begins to allow us time to approve and arrange your accommodations. Visit the Services for Students with Disabilities page for more information.

Loan Deferments

The Concurrent Enrollment program does not meet the qualifications for UC San Diego Extension to complete an in-school deferment. Students must be enrolled in a qualified UC San Diego Extension certificate program, in which they will obtain a certificate upon completion of the program. Please see Enrollment Verification for Loan Deferments for more information.

Admission to the University of California

Participating in a UC San Diego Extension educational program, including the Concurrent Enrollment program, does not in itself provide preference in admission to the University of California degree programs. Students interested in applying to UC degree programs should refer to the UC Admissions website or the admissions office of the UC campus they wish to attend for details about the admissions process.

Frequently Asked Questions

Can I enroll through the Concurrent Enrollment program?
Will I be accepted into the Concurrent Enrollment program?
What do I do if I’ve been academically disqualified from UCSD?
Will this program work for me and my needs? Will courses transfer to my school?
How do I know which courses to take/which courses are available?
What about pre-requisites? Do I need to provide transcripts?
What happens if a course fills up?
Can I meet with an advisor for the Concurrent Enrollment program?
Can I use financial aid?
When can I enroll?
How do I enroll?
Which approvals do I need to enroll in my class?
Where do I go if I need the department stamp?
Do I need to submit all of my Concurrent Enrollment Add cards at once?
Can I turn in my enrollment card early? What if the class fills up before I enroll?

Can I enroll through Concurrent Enrollment?

Concurrent Enrollment is open to anyone who has completed high school and has not been dismissed, disqualified or suspended from the University of California, or withdrawn from a UC while on academic or disciplinary probation.

If you have not yet graduated from high school, you can enroll with written approval from your high school principal or counselor. The approval, which must be signed by a school official on school letterhead, must accompany your enrollment form when you enroll. See Registration Policies and Procedures for more information on middle and high school students enrolling at UC San Diego Extension.

Parents, please note: under FERPA, any student who enrolls through UC San Diego Extension (even a minor) has the right to privacy of their student record. If your child would like you to have access to their student record, they will need to sign and submit a FERPA release form. More information is available in Student Rights and Responsibilities.

Will I be accepted into the Concurrent Enrollment program?

The Concurrent Enrollment program does not have a traditional application. We have the Concurrent Enrollment Eligibility application, which students should complete before enrolling for the first time. This application will simply determine if you are eligible to participate in the Concurrent Enrollment Program.

UC San Diego Extension will not review academic pre-requisites, transcripts, credentials, etc. Students who complete the application will also receive their credentials to log in and complete the Academic Integrity Tutorial, which is required to enroll.

What do I do if I’ve been academically disqualified from UCSD?

If you have been academically disqualified from UCSD and are seeking readmission, you may be eligible for the UC San Diego College Readmission Concurrent Enrollment program. Contact your college academic advising office to discuss your options and next steps.

Will this program work for me and my needs? Will courses transfer to my school?

That is a question only you, or the institution receiving the transfer credit, can answer. Concurrent Enrollment students are taking courses for a variety of reasons, including:

• To complete pre-requisites for admission to graduate school, law school, medical school, etc.

• To transfer course credit to a home institution to complete a degree program

• To take courses not available at home universities or high schools

• For personal interest

• For work requirements

The transferability of credit earned through the Concurrent Enrollment program is up to the receiving institution. You should verify transferability with your home institution before enrolling in courses through the Concurrent Enrollment program.

It is important to remember that enrollment in particular courses is not guaranteed through the Concurrent Enrollment program. Matriculated UCSD students have priority to enroll, and while departments will do their best to accommodate Concurrent Enrollment students, certain courses may not be available for Concurrent Enrollment students in certain quarters.

How do I know which courses to take/which courses are available?

You can view the schedule of courses at on TritonLink. Not all courses offered every quarter will be available to Concurrent Enrollment students. Check with the academic department offering the course you are interested in if you have questions about specific courses.

You can also check with the academic department if you are unsure about course pre-requisites.

It is important to remember that enrollment in particular courses is not guaranteed through the Concurrent Enrollment program. Matriculated UCSD students have priority to enroll, and while departments will do their best to accommodate Concurrent Enrollment students, certain courses may not be available for Concurrent Enrollment students in certain quarters.

What about pre-requisites? Do I need to provide transcripts?

UC San Diego Extension will not check your pre-requisites before you enroll in courses through the Concurrent Enrollment program. You will not need to provide transcripts to UC San Diego Extension. However, individual departments or instructors at UC San Diego may request to see transcripts or other proof of pre-requisites before approving your enrollment in certain courses.

What happens if a course fills up?

Concurrent Enrollment students don’t enroll in courses in the same way matriculated students do. To enroll in a course, you only need to get the appropriate signatures and/or stamps on your add forms. If you have the appropriate approvals on your add form, even if a course shows as full on TritonLink, you will be enrolled in the course.

Keep in mind, however, that departments or instructors may not approve your enrollment request if the course is full in TritonLink. The best advice we can give is to ask. Even if you think the answer may be no, ask just in case.

Can I meet with an advisor for the Concurrent Enrollment program?

Yes, you are welcome to meet with the Concurrent Enrollment Coordinator for assistance with the enrollment process. However, there are no academic advisors for the Concurrent Enrollment program.
If you have questions about specific courses and requirements, including questions about pre-requisites, availability, or curriculum, you should speak with the UCSD academic department offering that course.

Can I use financial aid?

Students enrolling in courses through Concurrent Enrollment are not eligible to apply for federal grants and student loans because this type of financial aid is intended for students who are registered in an eligible degree program at an eligible school.

If you are enrolling through the UC San Diego Concurrent Enrollment Readmission Program, you may qualify for private educational loans through one of our UC preferred lenders. For more information, visit our Financial Resources – Private Education Loans or send an email to the Financial Assistance Coordinator at unex-finasst@ucsd.edu.

When can I enroll?

During the fall, winter and spring quarters, the enrollment period is open during the first three weeks of the quarter ONLY. Concurrent Enrollment cards will not be accepted before the first day of the quarter, and enrollment closes on the Friday of week 3, no exceptions.

View the Concurrent Enrollment Deadlines for exact dates.

The Concurrent Enrollment program does not run during the summer quarter. If you are interested in enrolling in UC San Diego courses during the summer, contact the UC San Diego Summer Session office at (858) 534-5258 or summer@ucsd.edu, or visit their website at summer.ucsd.edu.

How do I enroll?

The enrollment process can be summed up in six simple steps:

1. For new students, complete the eligibility application and Academic Integrity Tutorial.

2. Review deadlines.

3. Choose your courses.

4. Fill out a Concurrent Enrollment Add Form.

5. Get the appropriate approvals (instructor signature and/or department stamp) on the Concurrent Enrollment Add Form.

6. Bring the completed, signed and stamped form, along with full payment, to the UC San Diego Extension Student Services office by the Friday of week three of the quarter.

For more detailed step-by-step instructions, including updated deadlines and signature/stamp requirements, please see the Enrollment Process above.

Which approvals do I need to enroll in my class?

The most up-to-date list of department signature and stamp requirements can be found in the Enrollment Process section above.

Where do I go if I need the department stamp?

You can find a list of department office locations in the Concurrent Enrollment Process document under Helpful Documents and Links.

Do I need to submit all of my Concurrent Enrollment cards at once?

No, you can submit your cards all at once, or you can submit them one at a time. You just need to make sure all e-add cards are submitted and tuition is paid by the enrollment deadline.

Can I turn in my enrollment card early? What if the class fills up before I enroll?

The first day to turn in your enrollment cards is the first day of the quarter. Cards will not be accepted before that date.

To process your enrollment, all we require are the appropriate approvals on your enrollment card. Once you have the required approvals, you will be enrolled in the course regardless of when you turn your enrollment cards in. (Please note: all cards are due by the enrollment deadline. Enrollment cards, even those with the required approvals, will not be accepted after the enrollment deadline has passed.)

Contact Us

Is your question answered by the FAQ's? If not, please feel free contact us:

By phone: (858) 822-2618
By email: concurrent@ucsd.edu